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13.04.2021 | News This is how organizations benefit from intelligent document analysis in many different ways

Document intelligence software makes it possible to automatically identify relevant core information in any documents and content and extract it for further processing. IntraFind explains how companies and public authorities can benefit from this technology in many ways.

Employees of companies and public authorities are confronted with this challenge every day: There are vast amounts of data, new data is constantly being added, and they have to find the information that is relevant to their activities within these mountains of data. This is extremely tedious, takes up a lot of time and distracts them from their main tasks. Quite often, important information is overlooked in the process.

Document intelligence solutions can provide a remedy here. They use the latest processes and methods of artificial intelligence such as machine learning, deep learning, transfer learning and search technologies with an excellent understanding of language to recognize relevant key information in any documents and content and extract it for further processing. The software can also be integrated into any workflow to digitize and automate processes.

This technology opens up a wide range of possible applications for companies and public authorities. IntraFind, a specialist in enterprise search and AI, explains some examples. With document intelligence, organizations can:

  • Automatically check application documents submitted via a customer or citizen portal, for example, for consistency and completeness. Applicants are notified during data input if documents need to be corrected or supplemented.
     
  • Identify document topics and then sort the documents. For example, incoming e-mails can be automatically analyzed and routed for a content-based response or automatic replies with additional information can be sent.
     
  • Recognize clauses and important data points in contracts. This pays off particularly well, for example, when large contract portfolios need to be checked in the event of changes to the law or company takeovers.
     
  • Quickly and reliably locate information relevant to data protection as defined by the GDPR. This allows them to quickly respond to requests for information or clean up their unstructured file repositories of personal content that does not belong there.
     
  • Locate particularly valuable content such as patents, inventions and other intellectual property. You can then comprehensively protect this content from unauthorized access with appropriate security policies.
     
  • Identify documents and data that are subject to export control regulations. Then, for each individual piece of information, it is possible to determine in which countries it may be stored and to whom it may be disclosed.
     
  • Identify tenders by components such as articles, product names or services. They can be extracted and matched with the company's own range of products and services.
     
  • Use smart matching between job descriptions and applicant profiles to quickly and reliably find suitable candidates. Knowledge and skills in resumes are automatically identified and matched with the job profiles of open positions.

"Virtually all companies and public authorities are confronted with huge mountains of documents - be it contracts, invoices, applications, offers, reports, presentations or emails," says Franz Kögl, CEO of IntraFind Software AG. "Document intelligence supports employees by saving valuable working time or helps to further automate and digitize machine processes. This technology is the key to consistently driving digitization forward - and not stopping at scanned documents."